Terms of Service

These Terms of Service (“Terms”) constitute a legally binding agreement between you and Associazione non riconosciuta WaldorfMinds (“WaldorfMinds”, “we”, “us”, or “our”), with registered seat at Via Gioberti 67, 50121 Firenze, Italy, governing your access to and use of the WaldorfMinds mobile application (available on iOS and Android) and website at waldorfminds.org (collectively, the “Platform”).

By creating an account or otherwise using the Platform, you confirm that you have read, understood, and agree to be bound by these Terms, together with our Privacy Policy, Cookie Policy, and Community Guidelines, all of which are incorporated into these Terms by reference. If you do not agree to these Terms, you must not create an account or use the Platform.

If you are accessing the Platform on behalf of an organisation, school, or other institution, you represent and warrant that you have the authority to bind that entity to these Terms.

WaldorfMinds is a community platform designed for members of the international Waldorf movement, including students, alumni, parents, teachers, schools, farms, festivals, and affiliated organisations. It is operated by Associazione non riconosciuta WaldorfMinds, a non-profit cultural association established under Italian civil law, whose members contribute to the project on a voluntary basis.

WaldorfMinds is not a commercial social network. It does not carry advertising, does not sell user data, and does not operate for profit. It is built and maintained by a small international team of volunteers united by a shared connection to Waldorf education.

To create an account on the Platform, you must:

• Be at least 14 years of age
• If you are between 14 and 15 years of age, have obtained the consent of a parent or legal guardian before registering
• Be a member of the international Waldorf community, or have a genuine connection to Waldorf education, culture, or values
• Not have been previously suspended or permanently removed from the Platform for violations of these Terms

By registering, you confirm that you meet all of the above requirements. WaldorfMinds reserves the right to verify eligibility and to decline or remove accounts that do not meet these criteria.

Users who provide a false year of birth to circumvent age restrictions, or who otherwise misrepresent their eligibility, may have their accounts suspended or permanently removed without notice.

To access the features of the Platform, you must register an account using a valid email address and a secure password. You agree to:

• Provide accurate, truthful, and complete information during registration and in your profile
• Keep your account information up to date
• Maintain the confidentiality of your password and not share your login credentials with any third party
• Notify us immediately at privacy@waldorfminds.org if you suspect unauthorised access to your account
• Accept responsibility for all activities that occur under your account

WaldorfMinds will never ask you for your password by email or through any channel other than the official Platform login.

You may not create more than one personal account. Organisation accounts are separate from personal accounts and must accurately represent the organisation they are associated with.

5.1 Ownership and licence

You retain full ownership of the content you create and publish on the Platform (“User Content”), including text posts, photographs, and other materials. WaldorfMinds does not claim ownership of your User Content.

By posting User Content on the Platform, you grant WaldorfMinds a non-exclusive, royalty-free, worldwide, sublicensable licence to display, reproduce, distribute, store, and otherwise use that content solely for the purpose of operating and providing the Platform and its features. This licence terminates when you delete the content or your account, subject to any technical delays associated with caching or backup systems.

5.2 Your responsibilities

You are solely responsible for the User Content you post. You represent and warrant that:

• You own or have the necessary rights and permissions to post the content
• Your content does not infringe the intellectual property rights, privacy rights, or other rights of any third party
• Your content complies with these Terms and our Community Guidelines

5.3 Prohibited content

You agree not to post, share, or transmit content that:

• Violates any applicable law or regulation, including laws on copyright, defamation, privacy, and data protection
• Is defamatory, abusive, threatening, harassing, or hateful toward any individual or group
• Discriminates against or demeans others on the basis of race, ethnicity, nationality, religion, gender, sexual orientation, disability, or any other protected characteristic
• Is sexually explicit, obscene, or pornographic
• Contains graphic violence or imagery designed to shock or disturb
• Exploits, endangers, or sexualises minors in any way
• Promotes, facilitates, or glorifies illegal activities, including drug use, self-harm, or violence
• Is designed to deceive, manipulate, or mislead other users
• Constitutes spam, unsolicited advertising, or commercial promotion unrelated to the Waldorf community
• Contains malware, phishing links, or other harmful code
• Infringes the intellectual property rights of any third party
• Discloses the personal data of others without their explicit consent

6.1 Private messaging

The Platform includes a private messaging feature enabling direct communication between users. The following restrictions apply:

• Users under the age of 18 may only exchange private messages with other users registered as students. Private messaging between users under 18 and adult users registered in other account categories (parents, teachers, alumni, organisations) is restricted by default at the account level.
• This restriction cannot be overridden by the minor user and may not be circumvented by any adult user through any means.

6.2 Expected conduct in communications

All communications on the Platform — including private messages, comments, and posts — are subject to these Terms and our Community Guidelines. You agree to communicate with other users in a respectful and considerate manner. Harassment, unsolicited contact, and persistent messaging after a user has not responded are not permitted.

In addition to the content restrictions described above, you agree not to:

• Attempt to gain unauthorised access to any part of the Platform, any other user’s account, or any system or network connected to the Platform
• Circumvent, disable, or interfere with security features of the Platform
• Scrape, crawl, or systematically collect data from the Platform without our prior written consent
• Use automated tools, bots, or scripts to interact with the Platform
• Impersonate any person, organisation, or entity, including WaldorfMinds team members
• Use the Platform in any way that could damage, disable, overburden, or impair its functioning
• Attempt to reverse-engineer, decompile, or extract the source code of the Platform
• Use the Platform to collect or harvest personal data about other users without their consent
• Create false or misleading accounts or profiles

8.1 Reporting

Every user has access to in-app tools to report content or behaviour that appears to violate these Terms or our Community Guidelines. You may also submit reports directly to privacy@waldorfminds.org. All reports are reviewed by our moderation team.

8.2 Moderation actions

WaldorfMinds reserves the right, at its sole discretion, to take the following actions in response to violations of these Terms:

• Remove or hide content that violates these Terms or our Community Guidelines, without prior notice
• Issue a formal warning to the account holder
• Temporarily suspend an account
• Permanently terminate an account and bar re-registration
• Report illegal content or conduct to the relevant law enforcement authorities

The severity of the action taken will generally be proportionate to the severity of the violation, though WaldorfMinds reserves the right to take immediate action — including permanent termination — in cases involving serious harm, particularly harm to minors.

8.3 Appeals

If your account is suspended or content is removed and you believe the action was taken in error, you may submit an appeal to privacy@waldorfminds.org within 30 days of the action. We will review your appeal and respond within a reasonable time. Our decision on appeal is final.

9.1 Deletion by user

You may delete your account at any time through the account settings in the Platform. Upon deletion, your personal data will be removed in accordance with our Privacy Policy. Certain data may be retained where required by law or for legitimate security purposes.

9.2 Inactive accounts

WaldorfMinds reserves the right to deactivate accounts that have been inactive for an extended period (currently defined as 12 months without any login). We will notify you by email before deactivating an inactive account and give you an opportunity to reactivate it.

9.3 Termination by WaldorfMinds

WaldorfMinds reserves the right to suspend or terminate your account at any time where you have violated these Terms, where continued provision of the service is not technically or organisationally feasible, or where required by law. Where termination is not due to a violation, we will provide reasonable advance notice where possible.

WaldorfMinds is operated by a small volunteer team and is provided on an “as available” basis. We do not guarantee that the Platform will be available at all times or free from interruptions, errors, or downtime. We will endeavour to notify users of planned maintenance where possible.

We reserve the right to modify, update, suspend, or discontinue any part of the Platform at any time, including the addition or removal of features. Where changes are material, we will communicate them to users through the Platform or by email with reasonable notice.

The WaldorfMinds name, logo, and all original design elements, graphics, and Platform architecture are the property of Associazione non riconosciuta WaldorfMinds and are protected by applicable intellectual property laws. Nothing in these Terms grants you any right or licence to use our trademarks, trade names, logos, or other proprietary materials without our prior written consent.

The name “Waldorf” is a registered trademark of the Bund der Freien Waldorfschulen. Its use within the name “WaldorfMinds” has been authorised by that organisation.

The Platform may contain links to third-party websites or integrate third-party services. These are provided for convenience only. WaldorfMinds is not responsible for the content, privacy practices, or terms of any third-party website or service, and the inclusion of a link does not constitute an endorsement.

The Platform is provided “as is” and “as available”, without warranty of any kind, express or implied. To the fullest extent permitted by applicable law, WaldorfMinds disclaims all warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Platform will be uninterrupted, error-free, secure, or free from harmful components.

To the fullest extent permitted by applicable law, WaldorfMinds and its team members shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or in connection with your use of or inability to use the Platform, even if advised of the possibility of such damages.

Our total aggregate liability for any claim arising out of or relating to these Terms or the Platform shall not exceed the amount you have paid us in the twelve months preceding the claim, or EUR 50, whichever is greater.

Nothing in these Terms excludes or limits liability that cannot be excluded under applicable mandatory law, including liability for death or personal injury caused by our negligence, or for fraud or fraudulent misrepresentation.

These Terms are governed by and construed in accordance with the laws of Italy, without regard to its conflict of law provisions. Any dispute, controversy, or claim arising out of or relating to these Terms or the use of the Platform shall be subject to the exclusive jurisdiction of the courts of Florence, Italy.

If you are a consumer resident in the European Union, you may also be entitled to bring proceedings in the courts of your country of residence under mandatory consumer protection laws applicable in your jurisdiction. Nothing in these Terms affects your rights as a consumer under mandatory EU law.

If any provision of these Terms is found to be invalid, unlawful, or unenforceable, that provision shall be severed from the remainder of the Terms, which shall continue in full force and effect. Our failure to enforce any provision of these Terms on a particular occasion shall not constitute a waiver of our right to enforce it on a future occasion.

We may update these Terms from time to time to reflect changes in our practices, legal requirements, or Platform features. Where changes are material, we will notify you through the Platform or by email at least 14 days before the changes take effect. Your continued use of the Platform after that date constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Platform and may delete your account.

For any questions about these Terms, please contact:

privacy@waldorfminds.org
Associazione non riconosciuta WaldorfMinds
Via Gioberti 67, 50121 Firenze, Italy